Your Path to a Paperless Future.
Transform your paper documents into digital files with our convenient monthly digitisation service. We offer secure storage for your records during the scanning process at no extra cost. Once scanned, we upload the digital files to our cloud-based document management system for secure access and download. By leveraging your existing budget, you can eliminate recurring costs and significantly improve access to your information. Say goodbye to endless off-site storage bills and embrace a paperless future!
Features of Scan to Zero.
Affordable Payment Plan
Say goodbye to never-ending storage and retrieval fees. With our Scan to Zero service, you’ll pay a single monthly fee for collection, analysis, scanning, and destruction of your paper archive, eliminating the need for ongoing storage charges. We’ll customise a scanning plan that fits your budget, making digitisation affordable, accessible, and achievable. While the scanning process may take several years to complete, the costs are finite. In contrast, box storage fees continue indefinitely.
Secure Document Storage
Our Scan to Zero service provides inclusive storage solutions for both your physical paper records and digital files throughout the plan. Your paper documents are securely stored in our warehouse facility, while your digital files are stored on our enterprise-grade cloud platform, Aviary, ensuring compliance and data protection. This comprehensive storage service is designed to offer you peace of mind and easy access to your documents throughout the entire digitisation process.
Confidential Document Destruction
Once scanned, reviewed, and backed up, your physical records are shredded. The scanned image becomes the official record, eliminating the need for paper storage. Our document destruction services are included in your monthly fee. This process not only ensures the security and confidentiality of your documents but also helps reduce clutter and free up valuable space.
Hassle-Free Backup
Scanning your records not only provides a secure backup of your important documents, but it also ensures that you can easily access and retrieve them whenever needed. Additionally, storing your records in the cloud offers the convenience of secure remote access from anywhere, at any time.
We're Here to Help! Ask Us Anything.
Contact usBenefits of Scan to Zero.
Enjoy Financial Savings
You pay for scanning your records once, on a schedule that fits your budget, without any more monthly storage fees or scanning costs.
Find Documents Faster
Efficiently search for and retrieve documents from our secure EDMS using your web browser for swift records storage and access.
Say Goodbye to Boxes
Imagine the freedom of getting rid of thousands of archive boxes and the associated costs and labour of managing archive records.
How It Works.
Collection & Transport
We'll collect your records from your premises or current storage provider and securely transport them to our state-of-the-art facility.
Records Analysis
We'll carefully review your records, determine which ones need scanning, storing, or destroying based on your internal retention policies.
Preparation & Scanning
We'll prepare your records, then proceed to scan, perform OCR (Optical Character Recognition), and index a specific number of records each month.
Access & Shredding
You'll have continuous access to your scanned documents, and we'll securely shred the paper records that have surpassed their retention period.
Our Customers.
What Our Customers Say.
Our Accreditations.
Frequently Asked Questions.
What is Scan to Zero?
It’s a new way to digitise your documents. Instead of paying a big upfront fee to scan everything at once, we scan your files over time, spreading the cost out according to your budget. We also store your files at our secure facility to free up space in your office.
Why not just store my documents?
Storing documents can get expensive, and you’ll always have to pay for storage, even if you don’t need the documents often.
What if I need a file before it gets scanned?
No worries! We’ll still keep your documents accessible, and you can request any file you need from us. We offer digital retrievals via our Scan on Demand service as part of the plan.
What is included in the fixed monthly fee?
The fixed monthly cost of our Scan to Zero service includes:
- Collection and transport of paper records from your premises or storage provider to our secure facilities in the Midlands
- Analysis of paper records to determine which ones need scanning, storing, or destroying based on your internal retention policies
- Storage of paper records up until the point of scanning or destruction
- Scan on Demand retrievals should you require access to a file in storage
- Preparation, scanning, OCR, and indexing of all documents to be retained
- Storage of digital records on our electronic document management system, Aviary, post-scanning until the end of the plan
- Destruction of paper records that have reached their expiry or post-scanning
We can also provide the following added value services for an additional fee:
- Resource and archive boxes to help pack your archive prior to collection
- Physical file retrievals
- Ongoing licenses for Aviary EDMS after the plan has ended
Are there any financing fees or interest?
Absolutely not! There are no hidden charges or interest with Scan to Zero. We don’t charge any additional fees beyond the fixed monthly cost.
What happens to my files once they're scanned?
You have two options:
- We can securely destroy your physical documents 30 days after scanning them, with your approval.
- We can return your physical documents to you after scanning them.