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Bulk Scanning

Perfect for digitising high paper volumes.

Document Scanning Services

High Speed, High Volume.

We have the tools and expertise to transform your vast collection of physical documents into digital files in no time. Our high-speed document scanners get the job done fast, ensuring seamless conversion. And that's not all; we also take care of the secure storage and management of your digitised records so you can rest easy knowing your precious data is safe.

Features of Bulk Scanning.

We expertly transform high volumes of paper documents into high-quality digital files, streamlining document management. Key features of our service include:
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High-Performance Scanning Facilities

We use top-of-the-range Kodak production scanners to quickly and efficiently digitise documents with exceptional image quality. Our advanced scanners capture the finest details, ensuring clarity in digitised documents. With their high-volume capacity, we can handle large-scale projects swiftly without compromising quality, reflecting our commitment to providing superior digital images.

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Expert Digitisation Team

Our team of 20 highly skilled individuals possesses the expertise to efficiently handle over a million documents per month with ease. With years of experience in managing bulk scanning projects across a wide range of formats, we have honed our capabilities to deliver exceptional results. Our team’s commitment to accuracy, efficiency, and quality ensures that every project is completed to the highest standards, providing our clients with peace of mind and reliable, top-notch service.

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Digital File Management & Storage Excellence

We offer a comprehensive end-to-end solution that is designed to meet all of your document management needs. Our cloud-based electronic document management system (EDMS) provides a secure and efficient way to store, organise, and access your documents. With Aviary, you can easily retrieve your important files anytime, anywhere, whether you are in the office, at home, or on the go. Our user-friendly interface and powerful search capabilities make it simple to locate the documents you need, saving you time, streamlining your workflow, and boosting productivity.

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Benefits of Bulk Scanning.

Our scanning service provides numerous benefits, saving you time, improving security, and helping you stay compliant. We designed it to help our customers:

Become & Remain Compliant

Scanning documents allows you to store and audit digital copies securely and easily, helping you meet legal and regulatory requirements.

Reduce Environmental Impact

Embracing a paperless approach decreases the demand for paper, reducing the environmental footprint linked to printing and disposal.

Use Space More Efficiently

Digital files are accessible from anywhere, thanks to the cloud. Make better use of valuable office space than document storage.

Achieve Security Peace of Mind

We ensure digital documents stay safe with encryption, access controls and electronic backups, keeping sensitive data secure.

Increase Productivity with Workflows

Automating workflows allows you to speed up how documents are shared, processed, and collaborated between stakeholders.

Preserve Vital Information

By converting physical documents into digital formats, we can ensure their longevity and accessibility for future generations.

How It Works.

Chaffinch's comprehensive bulk scanning process handles everything from document collection to digital delivery. Let's explore the four key steps involved:
  • 1

    Planning

    After assessing the project, we provide a thorough plan for collecting and delivering the scanned files, ensuring high-quality digital images are delivered on time.

  • 2

    Preparation

    We carefully prepare documents by removing items that could interfere with scanning, maintaining the integrity and quality of the physical documents.

  • 3

    Scanning

    We use advanced technology and high-volume scanners to create quality digital images that are indexed, categorised, and converted into OCR searchable files.

  • 4

    Delivery

    We offer multiple secure file delivery options, including email download link, USB stick, SFTP to customer servers, and access via Aviary DMS.

  • Our Customers.

    At Chaffinch, 1000+ customers trust us with their document management needs, and we strive to exceed their expectations.

    What Our Customers Say.

    We take pride in delivering exceptional document management solutions. Here are testimonials from some of our satisfied customers:

    Alastair and the team are always reliable, and treat all work with confidentiality and professionalism. They provide me with a service which I do not have the time to do myself, and ensure my documents are shredded securely and with no effort required from me, apart from an email or telephone call. Thanks Alastair.

    Dawn McGovern

    A fantastic secure service everytime! At Peak Chiropractic we hold a lot of sensitive medical information which is all transferred from paper format to digital as it presents. Chaffinch document storage give us peace of mind that all of this hard information is destroyed professionally and in accordance with GDPR. This takes no effort on our part except putting the information in a dedicated shredding bag! I cannot recommend Alistair and the team enough!

    Andrew S.

    First class service, with extremely good staff, who are really helpful. Worthwhile using Chaffinch for confidential waste disposal.

    Neil Bragg

    Excellent service. Prompt response to initial enquiry with fast, efficient and friendly service. Very trustworthy with great documentation to ensure that all documents were shredded as agreed. Highly Recommended

    Barry Ashley

    Excellent service, with very polite staff.

    Susan Cookson

    I would 100% recommend Chaffinch Document to any company, their service is professional, fast and friendly – thanks for all of your help with our last minute requests!

    Amanda Turner

    Our Accreditations.

    At Chaffinch, we are committed to maintaining top-notch security measures and full compliance with industry standards and regulations.

    Frequently Asked Questions.

    Have a question about our bulk scanning service? Check out our FAQs below for answers to some common queries.

    What is bulk scanning?

    Bulk scanning involves converting large amounts of paper documents to digital formats for long-term cost savings and efficiency.

    Who benefits from bulk scanning?

    We regularly work with business in these kinds of industries:

    1. Healthcare Providers:Streamline your medical record management, enabling fast retrieval of patient information and better patient care.
    2. HR Teams:Comply with data protection regulations and ensure secure storage of employee records, from onboarding to exit procedures.
    3. Public Sector: Modernise your administrative processes, reduce paper-based workflows, and improve efficiency across departments.
    4. Finance Departments:Consolidate and digitise receipts and invoices for streamlined processing, improved financial control, and faster reconciliation.
    5. Legal Practices: Collaborate seamlessly on documents and maintain a robust audit trail to support legal proceedings and meet professional standards.
    6. Charities:Automate the verification and validation of Gift Aid forms, ensuring compliance with tax regulations and maximising charitable donations.

    Do you offer discounts for bulk scanning jobs?

    Yes, the larger the order, the greater the discount – of course, while still upholding our commitment to quality and service.

    How long does it take to complete bulk scanning jobs?

    The time it takes to complete a bulk scanning project depends on several factors, including the number of documents to be scanned, their complexity, and the type of scanner being usedPlease contact us to discuss your specific needs.

    Do you supply storage boxes for our documents?

    Yes, we can provide specialised document storage boxes for you to safely pack your documents in preparation for scanning.

    Do you offer a bulk pack-and-collect service?

    Yes, we offer an end-to-end bulk pack and collect service, ensuring your documents are safely transported from your premises to our scanning facility.

    Can you collect bulk boxes from a third-party storage provider?

    Yes, we can work with your third-party storage provider to collect boxes from them using our commercial fleet and ensure a smooth process.

    Do you offer a cloud-based solution for storing and retrieving documents in bulk?

    Yes, we provide solutions for digital document management. These are designed to provide bulk document storage, access, and retrieval of large amounts of scanned data at affordable prices.

    Can you bulk or batch upload our scanned data to our servers?

    Absolutely. We have experience integrating bulk/batch scanned data into third-party systems, including Microsoft SharePoint and OneDrive. We work closely with your IT team to ensure the data migration process is done seamlessly.

    See all FAQs

    Let's Get Started.

    Ready to go paperless? Our bulk scanning service will guide you from assessment to digital file delivery. Just fill out our online form to get started.

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