Electronic Document Management System
Easy and organised document collaboration software.
Records Storage & Management
Connecting People & Data Digitally.
We live in a fast-paced virtual world, where document digitisation is no longer optional for businesses. And even when business information is digitised, managing a high volume of files is not easy. Our efficient and intuative EDMS cuts through the disorder and simplifies the document management process.
Features of Electronic Document Management System.
Access Files Anytime, Anywhere
Our cloud-based system provides fast and easy access to files and folders 24/7, 365 days a year on any internet-enabled device. No more being stuck without what you need!
Find What You Need Fast
An EDMS offers a wide variety of metadata tagging options so you can assign relevant keywords and information as you capture and store them, making search quick and easy.
Control User Activity
Our EDMS protects every document and folder through extensive security and permission tools. Once access is granted, the software tracks read and write activity, providing an audit trail.
Never Lose Track of Changes
Versioning is important for eliminating outdated and duplicate documents. With versioning, the EDMS tracks any alterations made to a document so you can collaborate without overwriting.
Look Sharp, Work Smart
With our easy-to-use portal management module, we can build multiple portals for your internal and external customers, reflecting your corporate colours, logos, and imagery.
Automate Document Workflows
Our powerful EDMS software will allow you to create complex workflow scenarios to streamline your business processes through email notifications and task assignments.
We're Here to Help! Ask Us Anything.
Contact usBenefits of Electronic Document Management System.
One Place for Everything
Store, manage, and share all your important information in one secure hub. No more time spent searching – find what you need instantly.
Get More Done, Faster
Say goodbye to tedious paperwork and manual tasks. Automate repetitive processes and collaborate seamlessly, boosting productivity.
Stay Compliant with Ease
Meet regulations, like GDPR, stress-free. Set retention rules, automate backups, control user access, and keep everything organised.
Lock Down Your Data
Digital documents are more secure than paper. Control access with permissions, track changes, and reduce the risk of unauthorised use or loss.
Scale Your Document Storage
As your business grows, so do your document management needs. Easily adapt to your changing requirements with a flexible EDMS.
Save Money, Save Time
Cut costs by reducing paper reliance, storage needs, and printing expenses. Save time with faster document retrieval and collaboration.
Our Process.
Assessment
Before we jump in, we want to understand your organisation's needs. We'll speak with you about the types of documents you use and any challenges you're facing.
Migration
Next, we figure out the best way to transfer your existing documents to the new system, making sure everything is accurate and organised.
Training
Before launch, we'll train your team to use the EDMS confidently. We'll be there to answer questions and make sure everyone feels comfortable.
Optimisation
Even after launch, we're still here to help! We'll track how things are going and suggest ways to make the system even better for your needs.
Our Customers.
What Our Customers Say.
Our Accreditations.
Frequently Asked Questions.
What is an EDMS and why do I need one?
Overcome paper chaos and boost your business with an EDMS! EDMS stands for Electronic Document Management System. This digital filing cabinet stores, manages, and tracks all your documents – contracts, reports, invoices, even scanned images – in one secure, searchable hub. No more lost files, manual tasks, or compliance headaches. Collaborate seamlessly, automate processes, save time and money, and scale effortlessly as your business grows.
How user-friendly is your EDMS?
Our intuitive EDMS allows you to drag and drop files, with seamless uploads, downloads, and easy organisation. Our fully accessible platform welcomes everyone, and our comprehensive onboarding ensures you’re up and running in no time.
How do I search within the EDMS?
Finding what you need in your EDMS easy. Documents are neatly organised for easy browsing, and you can search by name, date, author, tags, or even specific words within scanned documents thanks to text search. Preview documents quickly before opening, and even use advanced features like highlighting text or exporting files in different formats.
Can I view and edit files within the EDMS?
Absolutely. View and edit your documents right within the tool. Our EDMS boasts a built-in viewer and editor, letting you make changes and save them without ever leaving the platform. No more switching between different apps or wasting time downloading and uploading files. It’s document management made simple and efficient!
How do I prevent my digital files being overwritten if accessible to all?
Our EDMS uses advanced technology called version control, keeping every edit neatly stored. Need to access an older version? No problem! Plus, detailed audit trails show who made changes and when. So even with accessible files, your documents are always safe and secure.
Can I restrict access to files in the EDMS?
Yes. Our EDMS lets you lock files, preventing edits or deletions until you unlock them. Grant specific permissions to different users or groups, so only authorised individuals can access confidential information. Plus, simultaneous editing is a thing of the past – the system automatically locks files in use, eliminating data loss and conflicts. Collaborate with confidence knowing your files are always secure and under your control.
Can I share documents with my team on the EDMS?
Sharing documents within your team is a breeze with our EDMS. It’s as easy as choosing a folder or file and sending it to specific colleagues or your entire team. Plus, our handy commenting feature lets everyone chime in with feedback and suggestions, streamlining the collaboration process.