Large Format Scanning

Perfect for digitising drawings up to A0 in size.

Document Scanning Services

Save Space & Access Easily.

We can digitise large-format plans, drawings and artwork into high-resolution digital files, ensuring they're preserved, easily searchable, and clutter-free. Let us take care of the digitisation process so you can focus on what matters most in your business.

Features of Large Format Scanning.

We expertly transform your scale drawings and plans into high-quality digital files, streamlining document management. Key features of our service include:

A0, A1 & A2 Scanning

Our large format scanner will provide you with high-quality digital files in ISO standard document sizes A2, A1 and A0 (we can also scan non-standard sizes):

A2: 16.5 x 23.4 inches / 42 x 59.4 cm / 420 x 594 mm
A1: 23.39 x 33.11 inches / 59.4 x 84.1 cm / 594 x 841 mm
A0: 33.1 x 46.8 inches / 84.1 x 118.9 cm / 841 x 1189 mm

Preserving Your Drawings with Care

We take care of any fragile or damaged drawings and plans by delicately repairing them using invisible tape compatible with our scanning process. This meticulous attention to detail ensures your valuable documents are preserved for years to come, accurately representing the original drawings for future reference and use. Our restoration process is designed to delicately mend any tears, creases, or damages, ensuring that the resulting digital files faithfully capture the essence of the original drawings, thus safeguarding their integrity for long-term preservation and use.

Converting from Paper to CAD

We convert large-format drawings to digital CAD formats (DWG/DXF), enabling easy digital modifications for seamless integration into your design process. Whether you need to update specific details, alter dimensions, or incorporate the drawings into new projects, the digital CAD formats offer the flexibility and convenience required for efficient design modifications.

Making Text Searchable in PDFs with OCR

Our cutting-edge OCR (Optical Character Recognition) technology is designed to transform your documents into effortlessly searchable PDFs, ensuring that you can quickly and accurately find the information you need. This advanced technology enhances the usability of your digital documents, enabling efficient information retrieval and improving overall productivity.

Indexing & Organising Files

We work closely with our customers to understand your specific document indexing needs and tailor our indexing process to fit your requirements. By customising our approach, we aim to ensure that your digital archives are organised in a manner that makes it easy to navigate and locate the documents you need, contributing to improved efficiency and enhanced accessibility.

Disposing of Documents Securely

After digitising your drawings, we ensure the secure and confidential handling of the physical copies by following BS EN15713 standards for their safe and permanent destruction. Our meticulous approach guarantees that your sensitive documents are securely managed, providing you with peace of mind regarding the handling of your confidential information.

Benefits of Large Format Scanning.

Our scanning service offers many benefits, including space-saving, preserving oversized documents, and enhancing accessibility. We designed it to help our customers:

Become & Remain Compliant

Scanning documents allows you to store and audit digital copies securely and easily, helping you meet legal and regulatory requirements.

Reduce Environmental Impact

Embracing a paperless approach decreases the demand for paper, reducing the environmental footprint linked to printing and disposal.

Use Space More Efficiently

Digital files are accessible from anywhere, thanks to the cloud. Make better use of valuable office space than document storage.

Achieve Security Peace of Mind

We ensure digital documents stay safe with encryption, access controls and electronic backups, keeping sensitive data secure.

Increase Productivity with Workflows

Automating workflows allows you to speed up how documents are shared, processed, and collaborated between stakeholders.

Preserve Vital Information

By converting physical documents into digital formats, we can ensure their longevity and accessibility for future generations.

How It Works.

Chaffinch's comprehensive large format scanning process handles everything from document collection to digital delivery. Let's explore the four key steps involved:

Planning

After assessing the project, we provide a thorough plan for collecting and delivering the scanned files, ensuring high-quality digital images are delivered on time.

Preparation

We carefully prepare documents by removing items that could interfere with scanning, maintaining the integrity and quality of the physical documents.

Scanning

We use advanced technology and high-volume scanners to create quality digital images that are indexed, categorised, and converted into OCR searchable files.

Delivery

We offer multiple secure file delivery options, including email download link, USB stick, SFTP to customer servers, and access via Aviary DMS.

Our Customers.

At Chaffinch, 1000+ customers trust us with their document management needs, and we strive to exceed their expectations.

What Our Customers Say.

We take pride in delivering exceptional document management solutions. Here are testimonials from some of our satisfied customers:

Alastair and the team are always reliable, and treat all work with confidentiality and professionalism. They provide me with a service which I do not have the time to do myself, and ensure my documents are shredded securely and with no effort required from me, apart from an email or telephone call. Thanks Alastair.

Dawn McGovern

A fantastic secure service everytime! At Peak Chiropractic we hold a lot of sensitive medical information which is all transferred from paper format to digital as it presents. Chaffinch document storage give us peace of mind that all of this hard information is destroyed professionally and in accordance with GDPR. This takes no effort on our part except putting the information in a dedicated shredding bag! I cannot recommend Alistair and the team enough!

Andrew S.

First class service, with extremely good staff, who are really helpful. Worthwhile using Chaffinch for confidential waste disposal.

Neil Bragg

Excellent service. Prompt response to initial enquiry with fast, efficient and friendly service. Very trustworthy with great documentation to ensure that all documents were shredded as agreed. Highly Recommended

Barry Ashley

Excellent service, with very polite staff.

Susan Cookson

I would 100% recommend Chaffinch Document to any company, their service is professional, fast and friendly – thanks for all of your help with our last minute requests!

Amanda Turner

Our Accreditations.

At Chaffinch, we are committed to maintaining top-notch security measures and full compliance with industry standards and regulations.

Frequently Asked Questions.

Have a question about our large format scanning service? Check out our FAQs below for answers to some common queries.

What is large format scanning?

Large format scanning is a fantastic way to convert large drawings and plans into digital files for easy storage and access. It’s perfect for preserving and organising your important documents, making them easily searchable and clutter-free. This service includes features such as repairing fragile or damaged drawings, converting drawings to digital CAD formats, making text searchable in PDFs, and securely disposing of physical documents once they have been digitised. Large format scanning offers many benefits, such as saving time, improving security, helping stay compliant, improving document management, and reducing environmental impact. It’s a great option for businesses in industries like architecture, engineering, and historical archives.

What types of business benefit from large format scanning?

We regularly work with business in these kinds of industries:

Architectural Firms: Say goodbye to bulky paper files and embrace the convenience of a digital archive. Our large-format scanning services will transform your drawings and plans into high-quality digital files, making them easily searchable and accessible from anywhere.
Engineering Companies: Our advanced scanning and conversion technology can seamlessly transfer your drawings and schematics into CAD format, streamlining your design workflow and ensuring compatibility with your existing software.
Museums and Historical Archives: Protect and safeguard your valuable historical documents with our careful digitisation process. We’ll transform your delicate drawings, maps, and blueprints into high-resolution digital files, ensuring they are preserved for generations to come.

Can you scan non-standard sized large format drawings?

Indeed, using advanced large format scanning technology, we can process documents of any shape up to A0 in size (33.1 x 46.8 inches / 84.1 x 118.9 cm / 841 x 1189 mm).

How do you handle delicate and fragile drawings?

When it comes to handling old, fragile, and poor-quality drawings, our team takes extra care to ensure their preservation. We wear clean cotton gloves, avoid harmful substances, and use support boards or stands to minimise pressure and prevent folds or creases. If necessary, we gently brush documents to remove dirt before scanning.

After the scanning process, can you return my original documents?

After we complete the scanning process, we can pack and return your original documents to you for secure transport, ensuring they reach their desired destination safely.

Do you provide shredding of large format documents?

Yes, we provide secure destruction and recycling of large format documents. Our shredding services adhere to BS EN 15713 standards, ensuring the security and safety of the process.

See all FAQs

Let's Get Started.

Ready to go paperless? Our large format scanning service will guide you from assessment to digital file delivery. Just fill out our online form to get started.