THE FUTURE OF DOCUMENTS
Document Management in the Digital Age
From secure storage and destruction of physical paper files to digitisation, cloud management and AI-powered document processing automation, we are the experts, with you every step of the way.
Our Services.
Store: Physical & Digital Archiving.
Enjoy peace of mind knowing your records are stored securely, organised efficiently, and easily accessible. Chaffinch offers:
- Records Management: Off-site storage and retrieval, indexing, cataloguing and retention management.
- Scan on Demand: Digitise at your pace and get same-day delivery to save time, money, and space.
- Cloud Storage: EDMS for sustainable and secure document management, approval, and e-signing.
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Shred: Paper, Media & IT Destruction.
Destroy your confidential data securely, no matter the format, through nationwide collection, shredding, and recycling. Chaffinch offers:
- Paper Shredding: We can schedule regular collections, carry out smaller ad-hoc shreds, or help with bulk clearouts.
- Media Destruction: We shred unwanted media such as CDs, hard drives, data tapes, mobile phones and USBs.
- IT Asset Disposal: We can also handle redundant IT equipment, including PC towers and laptops.
![shredding-service](https://chaffinch.com/wp-content/uploads/chaffinch-service-shred.webp)
Scan: Physical to Digital File Conversion.
Scan your hard copy records to digital files to prevent data loss, improve accessibility, and increase efficiency. Chaffinch offers:
- Document Scanning: Easily share and collaborate on documents without reproducing information on paper.
- Mircoform Scanning: Retrieve your digitised microfiche, microfilm, and aperture cards in seconds instead of hours.
- Specialist Scanning: Ensure the longevity and preservation of old, fragile books, newspapers and photographs.
![](https://chaffinch.com/wp-content/uploads/scanning-service-chaffinch-home.png)
Automate: Data Extraction & Processing.
Take document scanning one step further by intelligently extracting the data from digital files for automated processing. Chaffinch offers:
- Accounts Payable Automation: Streamline AP processes with automated data extraction, invoice capture and PO matching.
- Back-Office Automation: Automate repetitive, manual tasks such as data entry, claims processing and form capture.
- KYC Automation: Perform risk-based assessments, mask sensitive data, and verify identities.
![](https://chaffinch.com/wp-content/uploads/automation-service-image.webp)
About Chaffinch.
![](https://chaffinch.com/wp-content/uploads/who-we-are-chaffinch.webp)
Who We Are.
Established in 2011, Chaffinch is an independent document management company dedicated to helping you save money, boost productivity, and go digital!
![](https://chaffinch.com/wp-content/uploads/what-we-do-chaffinch.webp)
What We Do.
We handle everything from physical document storage and shredding to digitisation, electronic data management, and process automation.
![](https://chaffinch.com/wp-content/uploads/logo-matrix.webp)
Who We Work With.
We specialise in serving high-growth businesses, charities, the public sector, and SMEs with unique document management processes needing improvement.
![](https://chaffinch.com/wp-content/uploads/where-we-work-stoke-on-trent-chaffinch-document-management-1-600x600.webp)
Where We Work.
Based in the Midlands, we operate nationwide. Whether you’re in an office or working remotely, our great track record and market know-how will cover you.
Our Industry Expertise.
Our Customers.
What Our Customers Say.
Knowledge Centre.
Paper Documents vs Digital Documents: Pros and Cons
The debate over paper documents versus digital or electronic documents continues to be discussed and deliberated. This may seem somewhat…
![](https://chaffinch.com/wp-content/uploads/cloud-storage-technology-with-drawer-with-files-cloud-1920x1280.webp)
Unlocking Efficiency: The Power of Intelligent Document Processing Platforms
In today’s fast-paced and competitive business environment, managing and processing documents efficiently is crucial for staying ahead. Intelligent document processing…
![document-processing-software](https://chaffinch.com/wp-content/uploads/shutterstock_2133564291.webp)
Outsourcing Paper Shredding: A Business Necessity
In today’s fast-paced world of business, keeping your sensitive information safe is super important. That’s why it’s a fantastic idea…
![outsourced-document-shredding](https://chaffinch.com/wp-content/uploads/shutterstock_2137992137.webp)
Electronic Document Management System (EDMS): What It Is and Why Your Business Needs One
In today’s fast-paced digital world, managing documents and data effectively is crucial for the success of any business. This is…
![edms](https://chaffinch.com/wp-content/uploads/shutterstock_2315505711.webp)
Aviary EDMS: In A Nutshell
Have you heard about Aviary? It’s the latest product from Chaffinch, and our customers are loving it! Aviary is a…
![aviary-edms](https://chaffinch.com/wp-content/uploads/Aviary.webp)