Data Entry

Automate all document-related workflows.

Document Processing Automation

Data Entry Automation.

Feeling frustrated with the endless typing, deleting, and fixing mistakes that come with manual data entry? If you're in business, you're likely familiar with the slow and error-prone process of handling documents manually. It's not just a hassle - it's also costly. Errors from manual entry can result in financial loss, inaccurate data, and decisions made based on incorrect information.

The good news is that there's a solution to relieve you of this burden. DocHorizon, an intelligent document processing solution, can streamline the data entry process and eliminate the drawbacks of manual data processing for your employees.

Features of Automated Data Entry.

Our intelligent data entry software uses OCR and AI to convert various documents into structured data, which then can be stored or sent for further processing. Key features include:

Share Your Files Anytime, Anywhere

Our software enables you to upload files for data extraction 24/7 from any location with internet access. You can use our online platform, mobile app, or simply attach files to emails to initiate the process.

Efficient & Precise Processing

Our data entry software is capable of converting any image into text. Transform receipts, invoices, contracts, passports, and various other documents into organised data instantly. For most of our applications, the typical conversion speed ranges between 1 and 5 seconds per document.

Flexible File Export Options

Our intelligent data entry software supports flexible input and output. Submit JPG, PNG, or PDF documents and receive output in CSV, XLSX, XML, UBL, PDF, or JSON formats.

Seamless Integration Through API or SDK

Our data entry software is available as online SaaS software and can be seamlessly integrated into third-party applications using our SDK or OCR API, meaning you can easily incorporate our powerful data entry and capture capabilities into your existing systems without extensive manual input.

Benefits of Automated Data Entry.

There are many upsides to automating your document workflows, from increased efficiency to reduced errors. Our data entry software is designed to help our customers:

Reduced Cost

Reduce operational costs by eliminating inefficient manual processes, as well as costs associated with human errors in data entry.

Greater Flexibility

Automation solutions easily scale with your business growth, handling increasing volumes of data by employing bulk processing.

Increased Efficiency

Automation software processes documents at a speed no human team can match, thus drastically reducing the data entry backlog.

Improved Employee Satisfaction

Relieving staff from the burden of data entry allows them to focus on more strategic, engaging, and value-adding activities.

Enhanced Accuracy

AI technologies can achieve highly accurate rates, minimising errors associated with manual entry and preventing document fraud.

Guaranteed Regulatory Compliance

Implementing data entry automation allows you to verify and redact documents, ensuring compliance with the DPA, KYC, AML etc.

How It Works.

With our data entry software, we can extract, verify, convert to a machine-readable format, and deliver data using AI and OCR. Let's explore the four key steps involved:

Data Input

The platform handles all sorts of documents and file formats, from email attachments and message bodies, to office documents and images. Upload them via web, email, phone, FTP or API.

Classification & Recognition

The system automatically determines what kind of document it's looking at (invoice, receipt, ID card, etc.) and categorises it based on what it finds inside. It's a fast learner and gets better over time.

Extraction & Verification

DocHorizon uses advanced technology (OCR, ICR, OMR) to extract information from your documents and can even check this information against other data sources to ensure its accuracy.

Integration & Delivery

Once the system has everything it needs, it can send the data wherever you want it to go, like your accounting software or a database. You can even set up workflows with human-in-the-loop automation.

Our Customers.

At Chaffinch, 1,000+ customers trust us with their document management needs, and we strive to exceed their expectations.

What Our Customers Say.

We take pride in delivering exceptional document management solutions. Here are testimonials from some of our satisfied customers:

Alastair and the team are always reliable, and treat all work with confidentiality and professionalism. They provide me with a service which I do not have the time to do myself, and ensure my documents are shredded securely and with no effort required from me, apart from an email or telephone call. Thanks Alastair.

Dawn McGovern

A fantastic secure service everytime! At Peak Chiropractic we hold a lot of sensitive medical information which is all transferred from paper format to digital as it presents. Chaffinch document storage give us peace of mind that all of this hard information is destroyed professionally and in accordance with GDPR. This takes no effort on our part except putting the information in a dedicated shredding bag! I cannot recommend Alistair and the team enough!

Andrew S.

First class service, with extremely good staff, who are really helpful. Worthwhile using Chaffinch for confidential waste disposal.

Neil Bragg

Excellent service. Prompt response to initial enquiry with fast, efficient and friendly service. Very trustworthy with great documentation to ensure that all documents were shredded as agreed. Highly Recommended

Barry Ashley

Excellent service, with very polite staff.

Susan Cookson

I would 100% recommend Chaffinch Document to any company, their service is professional, fast and friendly – thanks for all of your help with our last minute requests!

Amanda Turner

Our Accreditations.

At Chaffinch, we are committed to maintaining top-notch security measures and full compliance with industry standards and regulations.

Frequently Asked Questions.

Have a question about automated data entry with our intelligent document processing software? Check out our FAQs below for answers to some common queries.

What is automated data entry?

Automated data entry refers to the automatic transfer of data into computer systems, databases, or spreadsheets without the need for manual typing. This is achieved using AI-powered technologies that utilise Optical Character Recognition (OCR). One common method for automating data entry is by implementing an Intelligent Document Processing (IDP) solution. This not only streamlines the data entry process but also automates the entire data processing workflow. By incorporating automated data entry, organisations can notably decrease the time and resources allocated to manual data processing, resulting in more efficient, accurate, and scalable operations.

How does your automated data entry software work?

Using data entry software is a highly effective strategy for automating data entry. These solutions vary in capabilities and can streamline the entire document workflow. Data entry automation employs various technologies to facilitate the process. Methods of data entry automation include:

Optical Character Recognition (OCR) is super important for automating data entry. It helps pull data from images and documents and turns it into a format that machines can read and process. When you need to extract specific info or key-value pairs, zonal OCR comes in handy by capturing only a specific part of the document.
Robotic Process Automation (RPA) uses software bots and AI to automate manual tasks, especially when dealing with financial data like invoices and receipts.
Image-to-Text Recognition uses Machine Learning and AI to pull data from images. To make sure the results are accurate, the solution pre-processes the images to make them clearer and more accurate. It has cool features like image clarification, lighting enhancement, and user responsiveness to improve data extraction accuracy.
Intelligent Character Recognition (ICR) is all about accurately pulling handwritten content from various documents and scanned images, and converting it into a machine-readable format.
Intelligent Document Processing (IDP) not only extracts and processes data, but also automates the entire document workflow. By using OCR, AI, and ML, IDP can handle lots of documents at once, with features that improve bulk processing, line item extraction, and document verification.

On what platforms does it work?

Our API can be integrated into any web or mobile application of your choice. It primarily communicates using JSON, making it independent of specific programming languages. Additionally, our mobile SDKs are developed using native IOS (Swift) and native Android (Kotlin), allowing implementation into native apps. They can also be adapted for cross-platform languages like Xamarin, ReactNative, Nativescript, Flutter, PhoneGap, Cordova, Ionic, and more.

Does DocHorizon use AI to verify documents?

Absolutely, we do. DocHorizon is integrated with AI and other technologies to ensure the authenticity of documents. It is consistently trained to remain current and detect the highest possible percentage of fraud. In addition to AI, DocHorizon employs image forensics technology, OCR, and checksum verifications to identify fraudulent documents.

What is DocHorizon?

DocHorizon is a cloud-based, AI-powered platform that automates document processing workflows. It’s designed to help businesses save time and money on complex document processing tasks. DocHorizon can process over 50 different types of documents, including invoices, receipts, ID cards, passports, and contracts. It can also be used to detect document fraud and streamline customer onboarding.

What about privacy and security?

At Chaffinch, we take your privacy and security very seriously. By default, we do not store any of your data. All your information is processed under a data processing agreement and our services are fully compliant with DPA regulations. Your data is always transferred securely using SSL connections. DocHorizon servers, located in Amsterdam, the Netherlands by default, are ISO certified. If you prefer, we can set up a custom server in any location worldwide. To ensure the highest level of security, we regularly conduct third-party penetration testing. This helps us maintain the most up-to-date and robust security measures to protect your information.

See all FAQs

Let's Get Started.

Say goodbye to manual data entry hassles and hello to efficient, error-free processing. Book a demo now and witness firsthand how our software can revolutionise your document workflows.