On-Demand Document Scanning.
Our Scan on Demand service provides you with quick access to your stored documents without the expense of traditional delivery methods. With our user-friendly online system, you can easily request specific files for quick scanning and electronic transfer. This not only reduces storage costs and retrieval times but also guarantees the safety and confidentiality of your files.
Features of Scan on Demand.
Scan Only What You Need
Scan on Demand is a great way to start your ‘digital first’ journey without significant upfront cost. We’ll only scan the files you ask for, so you can gradually digitise your archives at your own pace.
Make Your Files Searchable
We can convert scans or images of documents into searchable, editable PDF files, and adjust the quality of the resulting file through the use of our Optical Character Recognition (OCR) software.
Safely Store & Transfer Files
Once scanned, you can receive your files through various channels, including our download portal, USB or SFTP. Additionally, we offer Aviary EDMS to help store and manage your electronic documents.
Get Rid of Physical Documents
Once scanned, reviewed, and backed up, we can shred your physical documents. The scanned image becomes the new original, so there is no need to keep paper copy if the retention period has expired.
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Contact usBenefits of Scan on Demand.
Efficient & Cost-Effective
Instead of paying upfront for a large-scale scanning project, you can scan documents as needed, only paying for what you use.
Quick Turnaround
No more waiting for physical file deliveries. Any document can be converted to a digital format promptly, giving you fast access.
Free Ongoing Access
Access your digital files as and when you need them without incurring additional retrieval costs unlike with physical file management.
How It Works.
File Picking
Upon receiving your request, we'll retrieve the relevant files from our secure storage facility and transport them to our scanning bureau for processing.
Preparation & Scanning
We'll prepare your paper records and then proceed to scan, perform OCR (Optical Character Recognition), and index your digital files as required.
Digital Delivery
We can transfer your digital files through various methods, including a secure download portal, SFTP to your servers, or encrypted USB drive.
Secure Shredding
Once scanned, reviewed, and backed up, we'll securely destroy your physical documents 30 days after scanning them, with your approval.
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Frequently Asked Questions.
What is Scan on Demand?
Scan on Demand is a convenient way to digitise your documents without the hassle of bulk scanning. We store your physical documents securely and scan them as needed, delivering them digitally to you.
How quickly can I access a scanned document once requested?
Once you request a document, we’ll quickly retrieve, scan, and deliver the digital file to you within an agreed-upon timeframe. Same-day, next-day, and nominated-day options are available, ensuring your documents are always readily available.
Can I request multiple documents at once?
Absolutely! You can request as many documents as needed, and we’ll digitise them all promptly. No more searching through piles of paper.
What happens to the physical document after it's scanned?
After scanning, we’ll store your physical documents securely, return them to you, or shred them according to your preference. You decide what’s best for your records.
Do I incur extra costs for multiple access to the same document?
No, once a document is digitised, you can access it multiple times without additional charges. Access your records whenever you need them, worry-free.
What formats can the documents be scanned into?
By default, we scan documents into high-quality searchable PDF files, but we can also convert them to other formats, ensuring they are compatible with your preferred software.