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Microfilm Scanning

Perfect for preserving your film products.

Microform Scanning Services

Preserve Data, Maximise Efficiency.

Preserving your fragile microfilm archives with our expert digitisation service is essential for ensuring the longevity of your valuable data. By transforming these delicate documents into crystal-clear digital images, we make it possible for your information to remain accessible for years to come.

Types of Microfilm We Handle.

We convert microfilm reels into high-quality digital images using advanced scanners and technology, creating text-searchable PDFs, TIFFs, and JPEGs. We handle various microfilm formats, including:

16mm Microfilm

16mm microfilm is used to film and store A4/A3 documents and can store around 2500 pages. It also comes in a duplex format that can contain double the number of images.

35mm Microfilm

35mm microfilm is traditionally used for the storage of large format drawings and plans, with a typical capacity to store 800 frames when fully utilised.

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Benefits of Microfilm Scanning.

Our microform scanning services offer numerous benefits, from cost, time, and space savings to rapid access to your documents. We designed the service to achieve:

Cost Savings

By converting microform to digital format, you can avoid the costs of buying and maintaining equipment, and save on printing expenses.

Instant Access

Digitised microform allows quick access, especially for remote work, making it easier and more convenient to search and locate.

Space Savings

By eliminating the need for physical storage of microform, converting to a digital format frees up office space and reduces clutter.

Data Protection

Creating a digital backup ensures that important information is securely stored, minimising the risk of data loss or theft.

Efficiency Savings

Digital conversion enables more efficient archiving, access, and management systems, ultimately boosting overall productivity.

Access Control

Converting to a digital format allows for password protection and detailed access logs, providing enhanced security controls.

How It Works.

Chaffinch's comprehensive microfilm scanning process handles everything from document collection to digital delivery. Let's explore the four key steps involved:
  • 1

    Planning

    After assessing the project, we provide a thorough plan for collecting and delivering the scanned files, ensuring high-quality digital images are delivered on time.

  • 2

    Preparation

    We carefully prepare microform by removing items that could interfere with scanning, maintaining the integrity and quality of the physical documents.

  • 3

    Scanning

    We use advanced technology and high-volume scanners to create quality digital images that are indexed, categorised, and converted into OCR searchable files.

  • 4

    Delivery

    We offer multiple secure file delivery options, including email download link, USB stick, SFTP to customer servers, and access via Aviary DMS.

  • Our Customers.

    At Chaffinch, 1000+ customers trust us with their document management needs, and we strive to exceed their expectations.

    What Our Customers Say.

    We take pride in delivering exceptional document management solutions. Here are testimonials from some of our satisfied customers:

    Our Accreditations.

    At Chaffinch, we are committed to maintaining top-notch security measures and full compliance with industry standards and regulations.

    Frequently Asked Questions.

    Have a question about our microfilm scanning services? Check out our FAQs below for answers to some common queries.

    What is microfilm?

    Microfilm has been a popular method of storing images and data for many years. It comes in two sizes: 16mm and 35mm, with 16mm holding up to 2,400 images of A4-sized documents, and 35mm holding up to 600 images. Although durable and long-lasting, microfilm has drawbacks such as difficulty in searching for specific information and limitations in sharing and collaboration. Today, digital storage has largely replaced microfilm due to its accessibility and versatility, but microfilm is still used in specialised applications like archiving legal documents and medical records.

    How do you scan microfilm?

    We have invested in the latest microfilm scanning technology to provide you with a high-quality and cost-effective service. Once you place an order, we will collect your microfilm and our team of experts will then use specialised flatbed scanners to digitise your microfilm slides at the highest resolution. Your microfilm can be converted to PDF, TIFF, JPEG, CSV file, metadata XML file, or another format of your choice.

    Our senior delivery manager will oversee the digitisation process every step of the way to ensure that your images are of the highest quality. 

    Why should we digitise our microfilm?

    Due to their limitations and high costs, many organisations are moving away from microphotography-based information storage systems in favour of computer-based systems. Microfilm requires specialised equipment and training, making it difficult and time-consuming to access information. Digital systems, on the other hand, provide a centralised, easy-to-use, and scalable platform for storing and managing data.

    By digitising their information, organisations can free up valuable space, improve employee productivity, and enable secure access for authorised users from anywhere in the world. Added to that, digital data is more secure than microfilm, as it can be protected by robust encryption and access controls.

    Going further, the Data Protection Act (DPA) places strict requirements on the storage and handling of personal data, which microfilm systems cannot meet. Digital data, on the other hand, can be easily anonymised to comply with privacy regulations and protect sensitive information.

    How long will it take you to scan my microfilm?

    The time it takes to scan microfilm depends on a number of factors, including the number of slides, their condition, and the resolution you need. While high-speed scanners can process up to 300 slides per minute, the digitisation process doesn’t end there. It also involves image editing, the creation of metadata and time spent on quality control. For a detailed quote tailored to your needs, get in touch with our scanning experts who will be happy to discuss your needs in detail.

    What happens to my microfilm after scanning?

    Depending on your needs, we can return the original microfilm reels to you, store them for you for a small monthly fee, or securely destroy them.

    What type of businesses benefit from microfilm scanning?

    We regularly work with businesses in these kinds of industries:

    • Libraries and Archives: Add greater security to your valuable microfilm collections with our digitisation services.
    • Research Institutions: Discover the power of digital access to your historical documents.
    • Government Agencies: Modernise your data management with our microfilm digitisation expertise.
    • Newspaper Publishers: Preserve your valuable archives and make them accessible online.
    • Historical Societies: Preserve your legacy by converting microfilm materials into digital documents.
    See all FAQs

    Let's Get Started.

    Ready to digitise your microfilm collection and unlock the benefits of easy access and preservation? Contact us now to learn more about our microform scanning services!

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