Document Management in the Digital Age

Enjoy peace of mind knowing your records are stored securely, organised efficiently, and easily accessible. Chaffinch offers:

• Records Management: Off-site storage and retrieval, indexing, cataloguing and retention management. 
• Scan on Demand:  Digitise at your pace and get same-day delivery to save time, money, and space.
• Cloud Storage: EDMS for sustainable and secure document management, approval, and e-signing. 

Destroy your confidential data securely, no matter the format, through nationwide collection, shredding, and recycling. Chaffinch offers:

• Paper Shredding: We can schedule regular collections, carry out smaller ad-hoc shreds, or help with bulk clearouts.
• Media Destruction: We shred unwanted media such as CDs, hard drives, data tapes, mobile phones and USBs.
• IT Asset Disposal: We can also handle redundant IT equipment, including PC towers and laptops. 

Scan your hard copy records to digital files to prevent data loss, improve accessibility, and increase efficiency. Chaffinch offers:

• Document Scanning: Easily share and collaborate on documents without reproducing information on paper.
• Mircoform Scanning: Retrieve your digitised microfiche, microfilm, and aperture cards in seconds instead of hours. 
• Specialist Scanning: Ensure the longevity and preservation of old, fragile books, newspapers and photographs.  

Take document scanning one step further by intelligently extracting the data from digital files for automated processing. Chaffinch offers:

• Accounts Payable Automation: Streamline AP processes with automated data extraction, invoice capture and PO matching. 
• Back-Office Automation: Automate repetitive, manual tasks such as data entry, claims processing and form capture. 
• KYC Automation: Perform risk-based assessments, mask sensitive data, and verify identities.