Chaffinch manages the entire PO and invoice matching process for you, using advanced Intelligent Document Processing (IDP), OCR, and AI—powered by DocHorizon. From integration and invoice intake to extraction and matching, we handle it all so your team can focus on higher-value work.
1. PO Data Integration
We connect directly with your procurement or ERP systems to access up-to-date purchase order data. This integration ensures we always have the most current information for matching—no manual uploads or extra work needed from your team.
2. Invoice Intake
Chaffinch offers multiple ways to capture your incoming invoices. We can securely access your accounts payable email inbox to collect digital invoices automatically. For paper invoices, you can use our digital mailroom or set up a dedicated PO Box so all physical mail is sent directly to us for digitisation and upload. Every invoice, no matter how it arrives, is seamlessly brought into our workflow.
3. Data Extraction
Using advanced OCR and AI technology powered by DocHorizon, we extract all essential details from both POs and invoices—including supplier information, order numbers, line items, quantities, prices, and more. This ensures comprehensive and accurate data capture from every document.
4. Automated Matching
Our automated platform compares the extracted invoice data with corresponding PO data, flagging any discrepancies and validating matches against your business rules. Matched and approved data is then delivered in a ready-to-use format that integrates directly with your ERP, accounting, or procurement systems—accelerating approvals and payments.
Why Automate with Chaffinch?
- Save time: Instantly match and reconcile large volumes of POs and invoices
- Increase accuracy: Automated checks ensure fewer discrepancies and faster issue resolution
- Scale effortlessly: Handle growth without extra staff
- Ensure compliance: Automated audit trails support financial controls and regulatory requirements
Real Results for Chaffinch Clients
Across manufacturing, logistics, retail, and more, our clients report:
- Up to 90% reduction in PO and invoice processing time
- Fewer payment delays and disputes
- Improved spend control and audit readiness
Ready to Transform Your PO and Invoice Matching?
If you’re still relying on manual processes, now’s the time to see how Chaffinch and DocHorizon can save you time, money, and hassle. We manage onboarding, integration, and ongoing support for you—so you see benefits quickly, with minimal disruption and zero technical burden on your team.
Automated PO and invoice matching is no longer a luxury—it’s a necessity for modern business. With Chaffinch managing the entire process, you can trust that your workflow is efficient, accurate, and fully supported—so you can focus on what matters most.